Privacy Policy

Information We Collect

We collect various types of information to provide you with our personnel management services and improve your experience with dynarocelith. The information we gather falls into several categories, each serving specific business purposes.

Personal Identification Information: This includes your name, email address, phone number, job title, and company information when you register for our services or contact us. We also collect billing addresses and payment information necessary for processing transactions.

• Contact details including mailing address and emergency contacts
• Employment history and professional qualifications
• Educational background and certifications
• Performance data and evaluation records
• Training completion records and skill assessments
• Time tracking and attendance information

Technical Information: Our systems automatically collect technical data when you interact with our platform. This includes IP addresses, browser types, device identifiers, operating systems, and usage patterns. We use cookies and similar technologies to enhance functionality and remember your preferences.

How We Use Your Information

Your information helps us deliver effective personnel management solutions while ensuring compliance with Canadian employment standards. We use collected data for legitimate business purposes that directly benefit our service delivery.

Service Provision: We use your personal information to create and maintain user accounts, process payments, provide customer support, and deliver the personnel management features you've requested. This includes generating reports, managing employee records, and facilitating communication within your organization.

• Processing payroll and benefits administration
• Scheduling and workforce planning
• Performance tracking and evaluation processes
• Training program enrollment and progress monitoring
• Compliance reporting and regulatory requirements
• Internal communications and notifications

Analytics and Improvement: We analyze usage patterns and performance data to enhance our platform's functionality. This includes identifying common user workflows, optimizing system performance, and developing new features that address your personnel management needs.

Legal Compliance: We may use your information to comply with applicable laws, regulations, legal processes, or governmental requests. In Canada, this includes adhering to employment standards, tax obligations, and privacy legislation requirements.

Data Sharing and Disclosure

dynarocelith follows strict guidelines when sharing your information with third parties. We never sell personal data and only share information when necessary for service delivery or legal compliance.

Service Providers: We work with trusted third-party vendors who assist in delivering our services. These include cloud hosting providers, payment processors, and communication platforms. All service providers are contractually bound to protect your information and use it only for specified purposes.

• Payroll processing companies for salary and benefits management
• Background check services for employment verification
• Training providers for professional development programs
• Technology vendors for system maintenance and support
• Legal and accounting firms for professional services

Business Transfers: If dynarocelith undergoes a merger, acquisition, or sale of assets, your information may be transferred to the new entity. We will notify affected users and ensure continued protection of personal data under the same privacy standards.

Your Privacy Rights

Under Canadian privacy legislation, including PIPEDA (Personal Information Protection and Electronic Documents Act), you have several important rights regarding your personal information stored with dynarocelith.

Access Rights: You can request copies of all personal information we hold about you. This includes employment records, performance data, training history, and any other information collected during your use of our services.

• Right to know what personal information we collect and why
• Right to access your personal information in a readable format
• Right to correct inaccurate or incomplete information
• Right to request deletion of your personal information
• Right to withdraw consent for certain data processing activities
• Right to file complaints with privacy regulatory authorities

Correction and Deletion: If you find errors in your personal information, you can request corrections through your account settings or by contacting our support team. For deletion requests, we'll remove your information within 30 days unless retention is required for legal or business purposes.

Exercising Your Rights: To exercise any privacy rights, send a written request to our privacy officer at info@dynarocelith.com. Include your full name, account details, and specific information about your request. We'll respond within 30 days and may require identity verification for security purposes.

Data Security and Protection

We implement comprehensive security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Our security framework combines technical, administrative, and physical safeguards.

Technical Safeguards: All data transmissions are encrypted using industry-standard SSL/TLS protocols. We employ multi-factor authentication, regular security audits, and continuous monitoring systems to detect and prevent unauthorized access attempts.

• Advanced encryption for data storage and transmission
• Regular security updates and vulnerability assessments
• Intrusion detection and prevention systems
• Secure backup procedures and disaster recovery plans
• Limited access controls based on job responsibilities
• Regular employee security training and awareness programs

Administrative Controls: Access to personal information is restricted to authorized personnel who require it for their job functions. We maintain detailed access logs and conduct regular reviews to ensure appropriate data handling practices.

Incident Response: In the unlikely event of a security breach, we have established procedures to contain the incident, assess the impact, and notify affected individuals within 72 hours as required by Canadian privacy laws.

Data Retention and International Transfers

We retain your personal information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal requirements. Our retention periods vary depending on the type of information and applicable regulations.

Retention Periods: Employee records are typically retained for seven years after employment termination to comply with tax and employment standards requirements. Training records and certifications are kept for the duration of their validity plus two additional years.

• Active user accounts: retained while account remains active
• Financial records: seven years as required by Canadian tax law
• Performance evaluations: five years after last evaluation
• Training certificates: duration of validity plus two years
• Communication logs: three years for customer service purposes
• Technical logs: 18 months for security and troubleshooting

International Data Transfers: Some of our service providers may be located outside Canada. When we transfer personal information internationally, we ensure adequate protection through contractual safeguards and compliance with Canadian privacy requirements.

Cookies and Tracking Technologies

dynarocelith uses cookies and similar technologies to enhance your experience, remember preferences, and analyze how our platform is used. We believe in transparency about these technologies and provide you with control over their use.

Types of Cookies: Essential cookies are necessary for basic platform functionality and cannot be disabled. Preference cookies remember your settings and choices. Analytics cookies help us understand user behavior and improve our services.

• Session cookies that expire when you close your browser
• Persistent cookies that remain until you delete them or they expire
• First-party cookies set directly by our website
• Third-party cookies from our approved service providers
• Local storage for offline functionality and performance

Managing Cookies: You can control cookie settings through your browser preferences or our privacy dashboard. Disabling certain cookies may affect platform functionality, but essential features will continue to work.

Analytics and Performance: We use Google Analytics and similar tools to understand platform usage patterns. This data is anonymized and aggregated to protect individual privacy while helping us improve service quality.

Changes to This Policy

This privacy policy may be updated periodically to reflect changes in our practices, legal requirements, or service offerings. We're committed to keeping you informed about how we protect your privacy.

Notification Process: When we make material changes to this policy, we'll notify you through email, platform notifications, or prominent notices on our website at least 30 days before the changes take effect. For minor updates that don't affect your rights, we may provide shorter notice periods.

Continued Use: By continuing to use dynarocelith services after policy updates take effect, you acknowledge acceptance of the revised terms. If you disagree with changes, you may terminate your account and request data deletion according to the procedures outlined in this policy.

Version History: We maintain records of previous policy versions for reference. You can request copies of earlier versions or summaries of changes by contacting our privacy officer.